Timer
Function:
In a programme that often includes contributions from 20 - 30 people, the control of timing is an extremely important.
The Timekeeper’s function is to provide timing signals to most of the participants and to report specifically on the timing performance of topics speakers, prepared speakers and evaluators. The reports also remind the audience, when they are about to vote, of the names of each person and their subject.
Preparation:
Using the latest published programme as a checklist, review the activities to be timed - all timings are printed down the right hand column in the form:
e.g. 3 / 4 / 5 - for Green light at 3 minutes / Amber at 4 / Red at 5.
Single figures are for guidance only and need not be timed, although some functionaries may ask you to show a red light when they have reached their time limit e.g. the Grammarian’s introduction.
At the meeting:
Aim to arrive 15 minutes before the formal start of the meeting in order to check on arrangements and familiarise yourself with the operation of the lights and stopwatch - liaise with the Sergeant-at-Arms (or other members) if you have any problems. We can arrange for an experienced timekeeper to sit with you on your first time in this role. Just ask.
Start operation of the timing lights when the President opens the meeting and for every subsequent function where timings are indicated. Sound the bell when timing is seriously awry – usually by over 30 seconds.
After your introduction by the Toastmaster, explain the role of Timekeeper and the times on the programme and include a demonstration of the lights.
Keep a running record of meeting progress and a specific record of the times for each table topics speaker – with their names and subjects.
When called by the Toastmaster, briefly announce the names, subjects and times for the table topics speakers and comment on any that seriously overran the target time.
(If necessary, comment also on any lapses in the overall timing of the meeting including the start time, the overall timing of the topics session etc.)
· After the break, continue with timings where indicated and specifically record the names, subjects and timings for each prepared speaker and then for each evaluator – remember to include the Topics Evaluator.
· Report clearly on these when called by the Toastmaster – for the Speakers and then for the Evaluators. If necessary, also comment on any problems with overall timing.
Remember: The timekeeping role is a valuable speaking opportunity and it can be quite a challenge to bring some clarity and originality to it.