General Evaluator's Checklist
Meeting preparation
Were the guests/visitors greeted and looked after efficiently?
Was club information readily available?
Was the room properly equipped/lights, lectern, clock, voting slips, etc., all in place
Were up-to-date programmes available without excessive last-minute changes?
Were the individual functionaries “ready-to-go” when required?
Timing / flow
Did the meeting start on time?
Did any individual segments run over and why?
Did the meeting restart on time after the break?
Was the meeting fast-paced and under control? comment on any disruptions.
Did the audience know what was going on at all times?
Individual functionaries
Was the individual well briefed / well-prepared?
Was the individual’s contribution well delivered?
How well were the objectives of the function/segment achieved?
Comment on any creativity/new ideas
Audience reaction
At the end of the day, the success of the meeting must be judged by audience reaction.
Did the audience find the meeting interesting and informative?
Did the audience find the meeting entertaining?
What was the “mood” of the meeting?
Did the audience lose interest at any point?
Did any contribution offend members of the audience?
Were the audience “moved” by any contribution?
Were there any special moments that provoked a strong audience reaction?
Finally
Give your overall impression of the meeting.